A9.1 Setup of new District - LUPMISManual

Main menu:

0. Introduction
1. GIS handling
2. GIS data entry
3. GIS operations
4. Attribute database
5. Conversion of data
6. Presentation
7. GIS for land use planning
- 7.1 Introduction to land use planning
- 7.2 Land use mapping for Structure Plan
- 7.3 Detail mapping for Local Plan
  - 7.3.1 Concept of detail mapping
  - 7.3.2 Process of detail mapping
- 7.4 Framework
- 7.5 Structure Plan
- 7.6 Local Plan
- 7.7 Follow-up plans from Local Plan
- 7.8 Land evaluation
8. LUPMIS Tools
- 8.1 General
  - 8.1 Overview
  - 8.2 Workflow of Local Plans
- 8.2 Drawing Tools
  - 8.2.1 Overview
  - 8.2.2 UPN
  - 8.2.3 Streetname + housenumbers
  - 8.2.4 Lines
  - 8.2.5 Arcs
  - 8.2.6 Polygons
  - 8.2.7 Points
  - 8.2.8 Cut line
  - 8.2.9 Other Drawing Tools
  - 8.2.10 Import
  - 8.2.11 Projections + conversions
  - 8.2.12 Format conversion
  - 8.2.13 Other GIS Tools
  - 8.2.14 Utilities
- 8.3 Printing Tools
- 8.4 Permit Tools
- 8.5 Census Tools
- 8.6 Revenue Tools
  - 8.6.1 Overview
  - 8.6.2 Entry of revenue data
  - 8.6.3 Retrieval of revenue data
  - 8.6.4 Revenue maps
  - 8.6.5 Other revenue tools
    - 8.6.5.1 Monitoring of collection
- 8.7 Reports Tools
- 8.8 Project Tools
- 8.9 Settings
9. Databases
- 9.1 Permit Database
  - 9.1.1 Overview
- 9.2 Plans
  - 9.2.1 Accra
    - 9.2.1.1 Cantonments
  - 9.2.2 Kasoa
    - 9.2.2.1 Papaase 2
    - 9.2.2.2 Oduponkpehe 12
  - 9.2.3 Dodowa
  - 9.2.4 Sekondi-Takoradi
    - 9.2.4.1 West Fijai
- 9.3 Census Database
- 9.4 Revenue Database
- 9.5 Report Database
- 9.6 Project Database
- 9.7 Address Database
Annexes 1-10
- A1. LUPMIS setup
- A2. Background to cartography/raster images
- A3. Glosssary
- A4. Troubleshooting
- A5. Styles
- A6. Classification for landuse mapping/planning
- A7. GIS utilities
- A8. Map projection parameters
- A9. Regions / Districts
- A 10. Standards
Annexes 11-20
- A11. LUPMIS distribution
- A12. Garmin GPS
- A13. Training
- A14. ArcView
  - A14.1 ArcView conversions
  - A14.2 E00 conversion
- A15. Population statistics
  - A15.1 Population projected and planned population forecast
  - A15.2 Exercises
- A16. Entry and display of survey data
- A17. External exercises
- A18. Programming
- A19. Paper sizes
- A20. Various IT advices
- A21. Site map and references

Annexes 1-10 > A9. Regions / Districts

Annex 9: Regions / Districts

Level of expertise required for this Chapter: Beginner, Setup for Expert; specifically for LUPMIS @ TCPD

A9.1 Setup of New District

In LUPMIS, you first create the folder structure with the 'New District Tool': Change District (at bottom of all LUPMIS Tools) > To add a district to the list, click here'.
Enter:

Short computer name, which has to be unique, 2-8 letters, no spaces, e.g. Kasoa, Dodowa, Bibiani
Official district name (can be longer, can contain spaces), to be picked from pull-down menu, which is generated on-the-fly from file Ghana_districts.dra), e.g. Awutu-Senya, Dodowa, Bibiani
Region name, to be selected from pull-down menu, e.g. GAMA, Central Region
District name to appear on the map (in most cases, same as entry 2)

Click 'Add this District'

Start to populate it with the data in following sequence:

	File to create	Source file	Specs /Actions	Target folder
1	(district)_region	Ghana_regions	1 polygon, style 1, label with name of region, id with numeric code of region. Copy, select, delete other regions	new DRA folder
2	(district)_district	Ghana_districts	Polygon(s), style 1, label with name of district(s), id with numeric code of district(s). Copy, select, delete other districts	new DRA folder
3	(district)_district_yyyy (year)	....._district (from previous step)		new DRA folder
4	(district)_roads	Ghana_roads	Later: Assign road classes (not fully defined yet). Add tracked roads if and whenever you have	new DRA folder
5	(district)_settlements	Ghana_settlements	Later: Assign settlement classes	new DRA folder
6	(district)_settlements	....._settlements (from previous step)	Check with the 'Population Map'of the LUPMIS Census Tools
7	(district)_settlementsmain_region	....._settlements (from previous step)	Select the main settlements in the region, delete others	new DRA folder
8	(district)_districtcapitals	....._settlements (from previous step)	Delete others	new DRA folder
9	(district)_waterbodies	e.g. from Ghana_sea	Assign waterbody classes	new DRA folder
10	If relevant maps are available at smaller scales, copy, create subsets and adjust their names			new folder
11	(district)_landuse	(forest, wetland)	Now or later: Digitize	new DRA folder
12	Topo_minmax.txt Photos_minmax.txt	Whenever topo maps or photos are available / added	Create indexes with the 'Index photos/topos' Printing Tool	new TOPO and PHOTOS folders
13	(district)_topoindex	All topo maps	Polygons, style 1	new TOPO folder
14	(district)_photos_YYYY_index_SIZE	Photos	Polygons, style 1	new PHOTOS folder
15	District Census Data	Regional census data	Copy with 'Region --> District' Census Tool of LUPMIS
16	(district)_SDFarea		1 polygon, style 1 Modify, if necessary	new SDF folder
17	(district)_SDF	....._SDFarea (from previous step)	Copy ....._SDFarea to ....._SDF and start planning by delineating planning zones (with classes)	new SDF folder
18	(Structure Plan) _StrPlarea		1 polygon, style 1	new StrPl folder
19	(Structure Plan) _StrPl	(Structure Plan) _StrPlarea (from previous step)	Copy ....._StrPlarea to ....._StrPl and start planning by delineating planning zones (classes)	new StrPl folder
20	(Local Plan)		Start planning by delineating planning zones (with classes) Use the LUPMIS 'Drawing Tools', templates etc	new SL folder
21	(district)_SLoverview	Local Plan (from step 20)	Polygons, style 1. Create / add the polygon of the planned area	new SL folder
22	(Local Plan) with UPN	Local Plan (from step 20)	Create UPN for all parcels, automatically with the LUPMIS 'UPN Assignment' Drawing Tools, assigned to ids in Local Plan DRA file	new SL folder
23	(Local Plan) _streetlines		Digitize 'centre lines' of streets with hierarchies and names	new SL folder
24	(Local Plan) with streetnames and housenumber	Local Plan (from step 22)	Create streetnames/ housenumbers for all parcels, automatically with the LUPMIS 'Housenumbers' Drawing Tools, assigned to display labels in Local Plan DRA file	new SL folder
25	(Local Plan) _withstreetnames
26	(Local Plan) _withhousenumbers
27	(Permit Database)	(Local Plan)	Transfer all parcels with their UPN to the Permit Database with the 'Import GIS data' Permit Tools	-
28	(IGF Database)	(Local Plan)	Transfer all parcels with their UPN to the IGF Database with the 'Import GIS data' Revenue Tools	-
29	(Local Plan) _streettext		Text. Enter streetnames.	new SL folder
30	(Local Plan) _streetpoly		Overlay
31	(Local Plan) _footprints		Polygons, style 1. Enter othersothers">footprints (from orthophotomaps)	new SL folder
32	Create as many maps as possible, listed in Annex 10.2

This list can also be retrieved in LUPMIS through (any Tool) > Change District > Add or Delete District/Region > Help with Data Collection for new District/Region. This will create a display and also save a PDF file Steps_new_district.pdf in folder C:\LUPMIS\LUPMISTemp.

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Technical note: TCPD’s sector layout maps are derived from Survey Department’s base maps, which are based on different projections (War Office, Clarke 1880), different datums and different units (feet, meter). This metadata information is not always given on the maps. Table below will help to identify the coordinate system.

X value (Easting)	Y value (Northing)		Coordinate system
From -2.4 to +1.3	From 4.7 to 11.2	==>	Lat / long
From 470,000 to 970,000	From 520,000 to 1,240,000		UTM 30
From 200,000 to 310,000	From 520,000 to 1,240,000		UTM 31
From 25,000 to 520,000	From 6,000 to 720,000		War Office (m)
From 50,000 to 544,000	From 6,000 to 720,000		Clarke 1880 (m)
From 82,000 to 1,710,000	From 20,000 to 2,360,000		War Office (feet)

All mapping activities of TCPD are based on UTM / WGS 84. All figures are rounded.

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See Chapter 3.7 for the procedure to generate a grid, and Chapter 5.3.1 on mosaicing.